How do we collect personal information?
We collect personal information about you when you interact with us (e.g. by phone or online), register with us, enquire about our activities, make a donation, participate in an event, apply to volunteer with us, visit our website or otherwise provide us with your personal information. We may record and monitor telephone calls for quality control purposes.
We may also receive information about you from third parties that we work with, for example JustGiving or eBay, where you have consented to them sending us your information.
What personal information do we collect?
Personal information we collect about you may include your name, postal address, email address, phone numbers, date of birth and whether you are a tax payer so that we can claim Gift Aid.
We do not collect “sensitive personal data” about our supporters unless there is a legitimate reason for this (e.g. if you participate in an event for which we may need to provide support.)
We also collect information about how our website is used and track which pages users visit when they follow links in Funding Neuro emails. We use this information to monitor and improve our website, services and activities e.g. to personalise website presentation or to see which services or events are of most interest. Where possible we use anonymous or aggregated data that does not identify individuals.
How do we use personal information?
We use the personal information collected from users for a number of purposes, including:
to provide you with services, products or information you have requested;
to provide further information about our work, services, activities or products;
to process donations or payments we have received from you;
to further our charitable aims, including for fundraising activities;
to fulfill sales made online;
to invite voluntary participation in research or surveys;
to register, administer and personalise online accounts;
to register and administer your participation in events for which you have registered;
to analyse and improve our work, services, activities or information (including our website) or for our internal records;
to use IP addresses and monitor website use to identify locations, block disruptive use, record website traffic or personalise the way information is presented to you;
for administration purposes (e.g. contact about an event you have registered for);
to process your application for a volunteer role with us; and
for fraud prevention, credit risk reduction or otherwise as required by law or regulation.
We may analyse your data for research purposes to improve our services, or to try to understand your preferences in order to contact you in the most appropriate and relevant way.
We use this analysis to ensure that our communications are relevant and timely, and to provide an improved experience for you, our supporters. As a young charity, profiling also allows us to target our resources effectively, which you have told us is a key priority for you.
We do this because it allows us to understand the background of those who support us and helps us to make appropriate requests to supporters who may be able and willing to give more than they already do. Importantly, it enables us to raise more funds, sooner, and more cost-effectively, than we otherwise would.
In doing this, we may use additional information from third party sources when it is available. Such information is compiled using publicly available data about you, for example addresses and listed Directorships. We make every effort to adhere to Institute of Fundraising guidelines and keep ourselves constantly updated on industry best practices and adjust accordingly. To withdraw your consent for this profiling, please email email@example.com
When you use our secure online donation or payment pages you will be directed to a specialist supplier company, who will receive your credit card number and contact information to process the transaction. We do not retain your credit or debit card details.
We collect and manage some information from children, and aim to manage it in a way which is appropriate to the age of the child. Information is usually collected when children fundraise for us.
Where possible and appropriate we will seek consent from a parent or guardian before collecting information about children.
Your updates and preferences
It is important that we keep your personal information up to date. You can contact us at any time if your circumstances change.
It is your choice whether and how you receive information from us about our work, fundraising and ways you get involved. We may use your contact details and personal preferences which you have told us about, or which we have inferred from your service usage or market research about your profile. You can stop receiving emails or texts by clicking on the “unsubscribe” link in our marketing emails or sending us an “opt out” text message. We are aware of changes to regulation around charity communications and may change this policy in response, once the new legislation is available.
You can update your contact preferences by calling us on 0141 530 4424 or contacting firstname.lastname@example.org
We will not use your details for marketing purposes if you tell us not to, however, we will retain your details on our suppression lists to help ensure that we do not contact you.
Registering with the free Telephone Preference Service gives you the opportunity to opt out of receiving unsolicited calls. The Mailing Preference Service will enable you to register to have your name taken off direct mailing lists.
Do we provide information to other parties?
We will never sell your data to any third party. We will not share your details with other charities for marketing purposes.
We will use careful and considerate judgement to determine “legitimate reason”, always keeping the interests and proper care of you, our supporters at the centre. If we feel that we are undertaking an action that we should seek consent for, we will do so.
Sometimes, we may need to share your information with a small number of trusted partners (service providers, agents and affiliated companies) for the purposes outlined above (e.g. a supplier that produces promotional material or delivers goods for us or a supplier that processes payments securely). Where we use third parties, we require them to adhere to appropriate controls to protect personal information.
You consent to us sharing your information with our service providers for profiling purposes to enable us to provide marketing to people who may wish to be a supporter of Funding Neuro. To withdraw your consent to this profiling, please contact email@example.com
We use Google Chrome and Drive products, which are multi-tenant cloud services, for our internal office use; this means that internal documents and information which are generated at Funding Neuro are stored in cloud services which are hosted within the EEA.
Exceptionally, we may use tools or services which process data outside the EEA; in these cases we require suppliers to ensure adequate protection for personal data.
Funding Neuro is committed to keeping your personal information safe and secure and we have security policies and technical measures in place to help protect your information (for example, we require specialist suppliers who process secure payments to comply with PCI DSS standards).
Unfortunately, no data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, Funding Neuro cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
As a user you can help protect the integrity of any data you transmit to Funding Neuro by taking common precautions such as regularly allowing patching for your operating system, ensuring you are running up to date and supported anti-virus software, and only transmitting data where HTTPS appears at the beginning of the page URL (this refers to the security technology Secure Sockets Layer (SSL) and indicates that the data is being transmitted securely).
Right of Access and Complaints
You have the right to ask us for a copy of the personal information we hold about you or ask us to change it if you think it is wrong. Please contact us for more information. If you are unhappy with our use of your personal data, you have the right to complain to the Information Commissioner’s Office . We encourage you to contact us in the first instance so we can work with you to resolve any concerns.
Links and third parties
This policy only applies to Funding Neuro, so when you go through to our partner companies (e.g. to donate or sign up) please read their own privacy policies.